Privacy Notice

Privacy Notice

This privacy notice provides an overview on how we use your personal data. We believe it is very important to respect the privacy of individuals, and to make only safe and ethical use of the information that is provided.

What personal data do we collect?

Personal data is defined as information which directly or indirectly identifies an individual.

Why do we collect your personal data?

The reason we collect personal data changes depending on the activity we need it for .

Legal obligation

We collect personal data to comply with our legal obligations e.g. providing information to regulators, law enforcement and statutory bodies.

Contract

We collect personal data when you want to enter a contract with Chartered Accountants Worldwide.

Legitimate Interest

Responding to general Chartered Accountants Worldwide enquiries, supporting members and students.

Consent

We process personal data where you have given consent for us to do so. Chartered Accountants Worldwide membership, training, events, and marketing.

How do we protect your personal data?

Chartered Accountants Worldwide has implemented stringent information security and personal data protection policies. Employees who come into contact with your personal data have obligations to adhere to our policies, and are regularly trained in security and privacy best practice.

We apply appropriate technical and organisational measures in order to protect data, computing devices and the network from accidental / malicious activities or theft. Where appropriate, we encrypt our data and devices with confidential information securely destroyed when no longer required.

Our offices are protected 24×7, with physical access via swipe cards and / or staffed receptions. Additional security measures are in place limiting access to our data centres.

Your rights

Data protection laws give you a number of rights with respect to how organisations process your personal data.

Right to be Informed

You have the right to be informed of the use that your personal data will be put to, along with details of the Data Controller and your rights.

Where you provide your personal data directly to ICAEW these details will be made available at the time your data is obtained.

Where Chartered Accountants Worldwide obtains your personal data from a third party, these details will be made available within a reasonable period of having obtained the data. If your personal data is to be used to communicate with you, these details will be provided at the latest, when the first communication takes place. If disclosure to another recipient is envisaged, these details will be provided at the latest, before the data is disclosed. In all cases, notification will take place, within one month of receipt of your personal data.

Right to Access

You have the right to access and obtain a copy of your personal data held and processed by Chartered Accountants Worldwide, on request.

Chartered Accountants Worldwide exercise a number of exemptions:

  • Employment references.
  • Contract negotiations.
  • Ongoing investigations into professional conduct were it would prejudice the outcome.

You exercise this right through the submission of a formal, written Subject Access Request to the Chartered Accountants Worldwide Data Protection Office email: info@charteredaccountantsworldwide.com or

Data Protection Office
Chartered Accountants Worldwide
c/o ICAEW
Metropolitan House
321 Avebury Boulevard
Milton Keynes
MK9 2FZ
UK

Right to Rectification

You have the right to request Chartered Accountants Worldwide to correct inaccurate or incomplete personal data.

Right to Erasure (to be Forgotten)

You have the right to request Chartered Accountants Worldwide to erase your personal data from its systems and records. This is not an absolute right however, and does not normally apply to purposes covered by Legal Obligation or which is necessary for the performance of a Contract.

Right to Restrict Processing

You have the right to request Chartered Accountants Worldwide to stop or restrict the processing of your personal data. This could be for example, if your personal data is no longer necessary for purpose of processing.

Right to data portability

You have the right to request a copy, in a portable format, of the personal data which you have provided directly to Chartered Accountants Worldwide and which is automatically processed.

Right to object

You have the right to object to the processing of your personal data, where Chartered Accountants Worldwide relies upon Legitimate Interest as the lawful basis for processing.

Rights related to automated decision making including profiling

You have the right not to be subject to a decision based solely on automated processing (including profiling), which may significantly affect yourself.

Complaints

If you are unhappy with how your personal data is processed by Chartered Accountants Worldwide, you have the right to complain to the Data Protection Office. If you remain unhappy, following Chartered Accountants Worldwide’s response to your complaint, you have the right to lodge a further compliant with our Supervisory Authority, The Information Commissioners Office (ICO).

The ICO’s address is: Information Commissioner’s Office, Wycliffe House, Water Lane, Cheshire, SK9 5AF. You can also contact them by telephone on +44 (0)1625 545 745 or via their website at www.ico.org.uk.

Who will have access to your personal data?

CAW staff with particular access to administer CAW Network Member logo license agreements,  and online and offline CAW events and activities.
Processors – We will share your personal data with third party processors who provide services to CAW these include: Website content and hosting providers including analytics.
Separate controllers –  CAW may share your personal data with member bodies to validate your entitlement to use the CAW Network Member logo,  participation in, engagement with or registration for online and offline CAW events and activities.

Data protection office

The data protection office has been established to ensure Chartered Accountants Worldwide’s compliance with data protection laws. It acts as a point of contact for our members, non-members, students, prospective students, customers, stakeholders, employees, prospective employees, and our supervisory authority.

Contact us:

Data Protection Office
Chartered Accountants Worldwide
c/o ICAEW
Metropolitan House
321 Avebury Boulevard
Milton Keynes
MK9 2FZ
UK

E: info@charteredaccountantsworldwide.com

T: +44(0)1908 248 250